Job Opportunities

Job Opportunities

Thank you for your interest in the New-York Historical Society. Individuals interested in employment at the New-York Historical Society should check this page frequently for updated listings. Fax us your resume at (212) 877-6336 or e-mail it to hr1@nyhistory.org, attn: Human Resources. To learn more about internship opportunities, please click here. To learn more about fellowship opportunities, please click here

 

DOCENT / GROUP SALES ASSISTANT

Summary
This position which reports to the Group Sales Coordinator/Docent Coordinator will be responsible for supporting the efforts of the group sales department. This will include researching and calling groups who are potential clients of N-YHS.  Meet, greet and set up groups that arrive for tours. Scheduling Docents for both trainings and tour shifts.

Responsibilities

  • Research and conduct outreach to prospective group tour leaders and tourism professionals
  • Assist in the execution of the group tour strategic marketing plan
  • Assist in marketing the group tour program and creating marketing materials (including but not limited to sales missions)
  • Book tour groups
  • Assist Group Tour Coordinator in greeting and acting as liaison to tour groups
  • Assist in the floor management of group tours, greeting and checking in several groups on a daily basis
  • Assist in the distribution, collection, and maintenance of tour guide audio system
  • Assist the management of group tour administration including, but not limited to entering the bookings into the Historical Society’s admissions software, sending out confirmation letters and pre-visit materials to group leaders, processing deposits and final payments, making 48-hour advance confirmation calls, following up with groups on late deposits, following up with groups after their visit.
  • Assist in the administration, training, and evaluation of the institution’s docent volunteers
  • Assist in managing docent scheduling and coordinating docent evaluations
  • Maintaining and adding to the docent website
  • Other duties as needed

Qualifications

  • BA/BS required
  • Exceptional interpersonal, communication, and time management skills; ability to interface effectively with the public on a day-to-day basis and demonstrate exceptional problem-solving skills
  • Must be comfortable working with and speaking in front of large groups
  • Excellent writer
  • Excellent social media skills
  • Excellent computer skills including Microsoft Office and Google Docs
  • Interest in/knowledge of American history and art history a big plus
  • Must be available to occasionally work nights and weekends

For consideration please send cover letter, resume and salary requirements to hr1@nyhistory.org. In the subject line please reference the job title.  The New-York Historical Society is an Equal Opportunity Employer.

 

Special Events Manager

The Special Events Manager will be responsible for increasing the Society’s client database via existing contacts and soliciting new ones.  The candidate should have experience interacting with clients and vendors as well as executing event logistics from the initial inquiry through completion. This person should have an upbeat personality, a willingness to be flexible and pitch in when needed, the ability to think creatively and ambition to learn and grow.  The availability to work nights and weekends is essential. This position will help oversee the Special Events Associate and report to the Director of Special Events.

Responsibilities:

  • Expand the Special Events client database
  • Assist with generating marketing and sales initiatives
  • Prepare event proposals, contracts and invoices for N-YHS clients
  • Field phone calls and e-mails related to event inquiries
  • Work closely with N-YHS’ exclusive caterer and other vendors to make sure that needs/deadlines are met and schedules are accommodated
  • Conduct sales and operations site visits
  • Draft memos to Museum colleagues in an effort to communicate event details and staffing requirements
  • Interact with other Museum departments to reserve event space
  • Work events (many include nights and some weekends)

Qualifications:

  • Bachelor’s degree
  • 3 to 4 years of event sales and operations experience (preferably in a cultural center)
  • Exposure to employee management
  • Confidence to speak with clients and vendors and reach out to new ones
  • Solid understanding of customer service
  • Strong writing skills
  • Ability to multi-task, problem solve and work as part of a team
  • Computer skills including Microsoft Office Suite, Google Mail, Google Calendar and Google Docs

For consideration please send cover letter, resume and salary requirements to hr1@nyhistory.org. In the subject line please reference the job title.  The New-York Historical Society is an Equal Opportunity Employer.

 

Project Manager

Department: Collections
Job Reports To: Collections Manager

Job Summary
The New-York Historical Society is hiring a Project Manager who will oversee and manage the transfer of the New-York Historical Society’s collection of 30,000 objects to an off-site storage facility. The Project Manager will also work in consultation with multiple museum departments including Collections, Curatorial, Conservation, and Operations as well as the Museum Database Administrator.

This position is full time (temporary), being offered for a period of seven months.

Major Responsibilities

  • Leading the N-YHS Collections Transfer Project
  • Managing and supervising the work of two Project Registrars, two Assistant Registrars and staff from selected fine-art shipping company
  • Creating and implementing procedures for the inventorying, documentation, release, receipt and tracking of all objects to be transferred to storage
  • Developing and maintaining efficient workflow between registrars and art handlers
  • Planning and scheduling logistics for the deinstallation, packing/crating, and shipping of collection objects
  • Leading regularly scheduled Collections Transfer Project meetings with project staff, fine-art shipping staff, and N-YHS staff
  • Performing other reasonable duties as required by the Collections Transfer Project, including but not limited to:
    • Overseeing packing
    • Condition checking
    • Couriering shipments

The ideal candidate will be detail-oriented, able to forecast and prepare for the needs of the project, juggle multiple tasks and shifting priorities, and work productively in a hectic environment. Proven excellence in oral and written communication as well as superior organizational and interpersonal skills is required.

Education: Candidates should have a BA/BS degree in a related field; MA in museum studies, art history, history, material culture or related field preferred.

Experience: At least five years registration/collections/exhibition experience in museums. Experience managing a large collection move is required. Also must have several years of supervisory experience.

Skills: Required: Proficiency with TMS (The Museum System) collection management; proficiency with all MS Office programs and their Google Doc counterparts; knowledge of current registration methods and art handling techniques. Preferred: Experience with bar coding systems; experience handling both art collections and collections of material culture.

For consideration please send cover letter, resume, and salary requirements to hr1@nyhistory.org. In the subject line please reference the job title.  The New-York Historical Society is an Equal Opportunity Employer.

 

Visitor Services Associate

The New-York Historical Society is seeking several part-time Visitor Services Associates for its Visitor Services department. Visitor Services Associates staff the Society’s admissions and membership desk, coat check, auditorium, switchboard and call center in addition to other related tasks. Candidates must be available to weekends and holidays.

RESPONSIBILITIES

  • Selling museum admissions and memberships
  • Accurate maintenance of cash drawer during their shift 
  • Attending and operating the coat room
  • Processing guests who have meetings with Historical Society staff
  • Answering the Society’s main switchboard phone and accurately transferring calls 
  • Distributing assistive listening devices other exhibition aids related to ADA accessibility
  • Stocking and maintaining the staff coffee machine

 QUALIFICATIONS

  • 1 year customer service/cashier experience, preferably in a museum/arts setting
  • Computer skills
  • Friendly, outgoing personality

LANGUAGE SKILLS

  • High level of verbal communication skills
  • Ability to interact with customers, coworkers and vendors with an outgoing positive attitude

PHYSICAL DEMANDS

While the employee may be required to stand or sit for extended periods of time and lift objects over their head, reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

The pay rate for this position is $12/hour.

For consideration, please send cover letter and resume to hr1@nyhistory.org.  Please reference the job title in the subject line.  The New-York Historical Society is an Equal Opportunity Employer.

 

Project Registrar

Department: Collections
Job Reports To: Collections Manager

Job Summary
The New-York Historical Society is hiring two Project Registrars who will manage the registrarial aspects of transferring the New-York Historical Society’s collection of 30,000 objects to an off-site storage facility. They will work in consultation with multiple museum departments including Collections, Curatorial, and Conservation as well as the Museum Database Administrator. The Project Registrars will be responsible for overseeing the work performed by fine art handlers/packers.

This positions are full time (temporary), being offered for a period of seven  months.

Major Responsibilities

  • Overseeing the deinstallation, packing/crating, and shipping of collection objects
  • Implementing procedures for the documentation, release, receipt and tracking of all objects to be transferred to storage
  • Documenting/updating information on the condition of objects, temporary and permanent location changes, and other necessary information in the museum’s database (TMS)
  • Perform other reasonable duties as required by the collections transfer project (possibly couriering shipments, etc)

The ideal candidates will be detail-oriented, team players, able to juggle multiple tasks and shifting priorities, and work productively in a hectic environment. Proven excellence in oral and written communication as well as superior organizational and interpersonal skills are a plus.

Education: Candidates should have a BA/BS degree in a related field; MA in museum studies, art history, history, material culture or related field preferred.

Experience: At least five years registration/collections/exhibition experience in museums. Experience with a large collection move is strongly preferred.

Skills: Required: proficiency with TMS (The Museum System) collection management; proficiency with all MS Office programs and their Google Doc counterparts; knowledge of current registration methods and art handling techniques. Preferred: experience with bar coding systems; experience handling both art collections and collections of material culture.

For consideration please send cover letter, resume, and salary requirements to hr1@nyhistory.org. In the subject line please reference the job title.  The New-York Historical Society is an Equal Opportunity Employer.

 

Assistant Registrar

Department: Collections
Job Reports To: Project Registrars and Collections Manager

Job Summary
The New-York Historical Society is hiring two Assistant Registrars who will assist in the transferring of the New-York Historical Society’s collection of 30,000 objects to an off-site storage facility. They will work in consultation with multiple museum departments including Collections, Curatorial, and Conservation as well as the Museum Database Administrator. The Assistant Registrars will work under the direct supervision of Project Registrars.

This positions are full time (temporary), being offered for a period of seven months.

Major Responsibilities

  • Assisting Project Registrars with the deinstallation and inventorying of collection objects (including barcoding)
  • Documenting/updating information on the condition of objects, temporary and permanent location changes, and other necessary information in the museum’s database (TMS)
  • Perform other reasonable duties as required by the Project Registrars

The ideal candidates will be detail-oriented, team players, able to juggle multiple tasks and shifting priorities, and work productively in a hectic environment. Proven excellence in oral and written communication as well as superior organizational and interpersonal skills are a plus.

Education: Candidates should have a BA/BS degree in a related field; MA in museum studies, art history, history, material culture or related field preferred.

Experience: One year registration/collections/exhibition experience in museums.

Skills: Required: proficiency with TMS (The Museum System) collection management; proficiency with all MS Office programs and their Google Doc counterparts; knowledge of current registration methods and art handling techniques. Preferred: experience with bar coding systems; experience handling both art collections and collections of material culture.

For consideration please send cover letter, resume, and salary requirements to hr1@nyhistory.org. In the subject line please reference the job title.  The New-York Historical Society is an Equal Opportunity Employer.

 

Job Posting – Security Officer

Job Summary

The Security Officer is responsible for ensuring the safety of the New-York Historical Society’s collections, building, visitors and staff.  Security Officers keep the Society safe and secure by observing and monitoring activities in the building while touring the facility, while stationed at a post, and through computerized Fire and Security Systems and CCTV monitoring.  

Major Responsibilities

  • Protection of the collection from vandalism, theft, and damage from fire, floods and other outside sources and maintain order in the facility
  • Keeping all people on the premises safe and secure by means of electronic Security and Fire systems and monitoring of CCTV
  • Monitor Security, CCTV and Fire Alarm systems and investigate alarms, notify management, emergency services and departments as outlined in policy and procedures
  • Standing at a post and touring the facility while observing all the activity in the area and reporting  or intervening  on any potentially unsafe condition
  • Reacting to all emergency situations and notifying supervisor or management immediately
  • Enforce N-YHS Policy and Procedures or as directed by Security Manager
  • Screen incoming and outgoing visitors, staff and packages
  • Maintaining log of all tours
  • Communicating to staff and visitors when action must be taken
  • Responding quickly and immediately to any directives by the Police or Fire Departments
  • Managing emergency evacuation when necessary
  • Politely responding to visitors questions and if necessary forwarding them to the appropriate person.
  • Responsible for access control in and out of the building
  • Controlling Access and Answering telephone calls when stationed at the entrances or loading dock by checking ID badges and visitor information. Identify and announce all visitors who are coming to visit a staff member as post requires
  • Be fully outfitted in approved N-YHS uniform as directed by Security Manager

Additional Responsibilities

  • Will occasionally be required to work at N-YHS events that are off- site. These events may include but not limited to Public Programs and Exhibitions.
  • Handle all incoming deliveries

Knowledge and Skill Requirements

  • Knowledge and experience in operating electronic  security and fire command systems and CCTV
  • Must have 3-5 years prior Security experience
  • Must be fluent in English
  • Excellent communication skills both oral and written
  • Must have 8 hour NY State certificate
  • Fire Guard license preferred
  • Must have experience with various computer applications including email, Word and general report filing
  • When monitoring Security and Fire systems must be able to dispatch personnel to area or location according to floor plan

Essential Physical Functions

Individual must possess visual acuity and good hearing, able to stand on post for long periods of time. Walk, bend and lift moderate weights.

Additional Comments

This facility has Security Officers on duty 24 hours a day. All Security Officers must be available to work all shifts.

Applying for the Position
For consideration please send cover letter, resume and salary requirements to hr1@nyhistory.org. In the subject line please reference the job title. The New-York Historical Society is an Equal Opportunity Employer.

 

Associate Director for Continuing Education

Department:  Education
Reports to:     Vice President for Education
Date:               April 15, 2014

Job Summary
The Associate Director for Continuing Education at the New-York Historical Society is responsible for the conception, development, implementation, supervision, and evaluation of a suite of continuing education programs on topics pertaining to the exhibitions and collections of the New-York Historical Society as they relate to New York and American history as well as the arts. Target audiences will include, but not necessarily be limited to: teachers, school leaders, post-secondary students and faculty, retired education professionals, community and  museum members.

Major Responsibilities
Responsibilities for this position include but may not be limited to:

  • Create a stimulating program of workshops and seminars for a broad audience of adult and post-secondary learners
  • Research, develop, and deliver new programs for adult audiences including and beyond the education community
  • Oversee the development and implementation of professional learning programs for educators including workshops, lectures, credit-bearing courses, institutes, and special events
  • Serve as Education Division liaison to the NYC Department of Education broadly, and the Office of Curriculum, Instruction, and Professional Development and the After School Professional Development Program specifically, including attending all necessary meetings and maintaining relationships with key staff members
  • Work with the Manager of School Programs to develop and lead N-YHS Educator and Teaching Artist trainings
  • Develop and manage partnerships with colleges, universities, and community organizations
  • Evaluate all adult and post-secondary programs to ensure high-quality sessions and participant satisfaction; analyze and use data to improve programs
  • Work closely with staff leading and/or supporting continuing education programs to ensure program success
  • Coordinate with Education Marketing Coordinator and Communications Department to conceive of strategic marketing plan for existing and new programs to increase attendance and revenues
  • Contribute content to relevant marketing materials, including brochures, email blasts, website, and Facebook
  • Contribute to grant proposals, programs, and reports as required
  • Liaise with other departments within the institution on programming, scheduling, etc.
  • Lead programs for students as needed
  • Represent institution and division at conferences, fairs, and meetings on an as-needed basis

Additional Responsibilities

  • Contribute to development of and provide support for Division-wide special events
  • Work collaboratively with Division staff on various programs and projects as needed
  • Other responsibilities as needed

Supervisory Responsibilities
N/A

Knowledge and Skill Requirements

  • Master’s Degree in U.S. History or a related field required
  • Proven record of success in developing new educational programs/initiatives
  • Creative thinker with ability to innovate within parameters
  • Minimum five years experience leading programs for adult learners required
  • Experience leading programs focused on museum collections and exhibitions
  • Ability to work independently and as a member of a team, ability to prioritize tasks to meet deadlines
  • Excellent written and verbal communication skills
  • Must be highly organized and detail oriented
  • Extensive knowledge of the New York City Department of Education preferred
  • Knowledge of the NYS Social Studies Scope and Sequence & Common Core State Standards for Literacy in History

Essential Physical Functions
Ability to walk and stand for extended periods of time.
For consideration please send cover letter and resume to hr1@nyhistory.orgIn the subject line please reference the job title. 
The New-York Historical Society is an Equal Opportunity Employer. 

 

Assistant Curator of American Art

The New-York Historical Society, New York’s oldest museum and the repository of one of the world’s finest American art collections, seeks an entry-level curator to join the curatorial team with a principal focus on American eighteenth- and nineteenth-century painting and sculpture.  He/she will be responsible for performing all curatorial duties, including: researching and publishing works in the collection under his/her curatorial responsibility; recommending acquisitions to complement the existing collection; proposing future exhibitions and publications; and maintaining positive and fruitful relations with colleagues in the museum and academic world and with Society trustees and other supporters. The ideal candidate will be familiar with the literature on American art, passionately interested in connoisseurship and in improving the Society’s collection through gift and purchase, and committed to the Society’s mission of public outreach.

Primary Responsibilities and Duties:

  • Contribute to the organization of permanent gallery and traveling exhibitions, including researching and label writing.
  • Research and oversee publication of works in the collection under his/her curatorial responsibility.
  • Respond to correspondence relating to the collection and assist the public and visiting scholars, and consider requests for loans from other institutions.
  • Participate in the Society’s education and outreach programs.
  • Expand and update painting and sculpture entries in collection database.
  • Work with paintings conservator on setting priorities for treatments.
  • Foster and maintain good working relationships with donors, trustees, and colleagues from other institutions, with the scholarly community, dealers, collectors, and other individuals involved with the interests of the Society.    
  • Other related duties.

Experience and Skills:

  • Minimum three (3) years of curatorial experience. 
  • Demonstrated scholarly achievement and promise experience in accomplishing original research.  
  • Strong computer skills; knowledge of TMS a plus.
  • Ability to work collaboratively with colleagues throughout the Society. 

Education:
Ph.D.  in Art History with a specialization in American art.

For consideration please send cover letter, resume, and salary requirements to hr1@nyhistory.org. In the subject line please reference the job title.  The New-York Historical Society is an Equal Opportunity Employer.

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